Octopus Productivity Solutions

Octopus Productivity Solutions

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Here's what I can help you with

What will you accomplish when you have more time?

Successful business owners like you understand the value of outsourcing work that distracts you from focusing on growth and profitability.

That’s where I come in. As a virtual assistant, I’m not an employee, so you don’t have to define a role. You can just hand off the things that are getting in your way of being productive and focused, or that your company lacks the expertise to do.  

Imagine if your to-do list was filled with only the things that energize you and you enjoy doing. I bring many years of experience across marketing, technology, operations and more, and can provide support exactly where you need it. 

Here are some services that can immediately reduce your workload. Expand each category for full details. 

No matter where you are on your technology journey, I can help –  from selecting to getting the most out of your current software. For example:

  • Selection and set up your client database using a CRM or spreadsheet
  • Set up cloud based file sharing (Google Workspace, OneDrive etc)
  • Adding users to your software
  • Payment software (Stripe, Square)
  • Website management – commerce, video etc
  • Application training (for you or your employees)
  • Password management
  • Set up/training on screen sharing applications
  • Domain purchasing (URL) and set up
  • Email set up on all of your devices
  • Set up and manage your business email accounts
  • Set up/training on electronic signature platforms
  • Evaluating your software for cost savings

Marketing is how the world knows of your business. I can help with social media, email marketing, your website, and networking. 

  • Email Newsletter Management: Create, format and publish newsletter
  • Email newsletter content – you provide context, I write content
  • Build your email list
  • Maintaining your contact management system 
  • Set up and manage social media platforms: Facebook, Instagram, LinkedIn, Google Business Profile
  • Develop and execute your networking strategy
  • Webinar setup and delivery management
  • Prepare presentations
  • Electronic letterhead, presentation template, business card design
  • Custom designed email signatures
  • Social Media Moderator: Interact and engage with your followers and answer direct messages
  • Website updates – commerce pages and content
  • Add landing pages to your website
  • Website review and critique for improvements
  • Customer research 

Admin is the support system for your business – your email, calendar, accounting and invoice software may not be where the glamour is, but proper administration can make or break your business.  Examples of services:

  • Email management
  • Set up automated appointment scheduling and link your calendar to your website
  • Proofreading and editing
  • Technical writing
  • Template and style guide creation 
  • Creating training materials
  • Documenting processes
  • Creating and maintaining spreadsheets
  • Digital document management (Dropbox, Google Workspace etc)
  • Event planning
  • Project management – big and small
  • Client onboarding
  • Business travel planning and booking
  • Order supplies, equipment and business gifts

As a business, you can’t stand still – change is a constant. I can help you grow your business with services like:

  • Customer surveys
  • Market research
  • Sourcing funding
  • Grant applications
  • Post job openings, review resumes, complete first level screenings
  • Business plans
  • Data analysis and data-driven recommendations
  • KPI setup and tracking

AI is not just for large corporations. As a small business owners you can reap big benefits from AI and automation. Even knowing how to effectively use a tool like ChatGPT can be game changing.

  • ChatGPT, Claude, Copilot, Perplexity training and coaching
  • Prompt engineering training
  • Business planning with AI
  • Process automation with Zapier or similar tools
  • Using AI and automation within your current tools

Focus on the things that matter, and let me take care of the details you don’t have time for. You can combine business and personal support and have one trusted partner. Examples of services:

  • Travel arrangements
  • Event planning
  • Reservations and appointments
  • Gift purchasing
  • Household scheduling
  • Car and house maintenance
  • Personal email support

If there is something you were looking for that isn’t on the list, please reach out. I have years of experience running large scale, transformational programs solving problems across a variety of disciplines, so no matter your task, I’d be happy to discuss it with you. Just book a free consultation. 

I’m here to help your small business stay organized and grow.

Schedule a free, no pressure consultation to discuss your needs

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